Adding and associating risks
Prerequisites
- Access to the File > Risk (PR007) menu.
- Previously configured risk type.
- Previously created project.
Introduction
Project risks are uncertain conditions or events that, upon occurring, may positively or negatively impact the objectives of a project, such as deadline, scope, cost, or quality. Each risk may have different causes and generate multiple effects, being an inherent part of the nature of projects.
Identifying and recording risks is fundamental to foresee threats and opportunities, allowing for the adoption of preventive or corrective measures.
All risks that may be associated with projects must be added through the Risk menu, which enables a structured management aligned with good practices for risk management.
This menu will only be displayed if SoftExpert Risk is NOT part of the solutions acquired by your organization.
Recording risks
1. Access the File > Risk (PR007) menu.
2. Click on the 
toolbar button.
3. Select the type that will classify the risk.
4. Enter an ID # and a name for the risk.
5. Click on the 
button to finish the record.
Associating risks with a project
1. On the project data screen, go to Associations > Risk.
2. In the Risk field, select the risk you wish to associate with the project.
3. In the General tab, fill in the fields and set the available parameterizations:
- Probability: enter a number corresponding to how likely the risk is to occur.
- Impact: enter a number corresponding to the effect that the risk will have on the project's objective.
- Relevance: select the relevance of the risk in relation to the project.
- Responsible: select the user who will be responsible for tracking the risk.
- Define tracking period: check this option for the risk to be tracked during a certain period. In the Start and End fields, select the date interval during which the risk must be tracked.
- The Score field is filled in by the system with the result of the Probability x Impact matrix.
- The Risk type, General status, and Type level fields will be filled in by the system once the record is saved for the first time with the respective information.
- The risk associated with the tasks will be displayed on the task data screen.
4. In the Description tab, insert relevant information about the risk.
5. In the Strategy tab, select the strategy that will be adopted to treat the risk in the specified field, and, in the Recommendations field, record important information about the selected strategy.
6. Click on the 
button to enable the Tasks section in the General tab and the Actions tab.
7. In the Tasks section of the General tab, associate the project tasks in which the risk has been identified. To do so, click on the side toolbar button, select the desired tasks, and save the record.
8. In the Actions tab, add the actions that will be taken to treat the risk. To do so, click on the side toolbar button, fill in the fields and tabs described below, and save the record.
- Name: enter a name for the action.
- Type: select the type that will classify the action.
- Planned: enter the start and end dates for the conduction of the action. Besides, enter the cost incurred by the execution of the action.
- Description (tab): record important information about the action.
- Explanation (tab): enter an explanation for the conduction of the action.
- History (tab): it displays the history of the action.
- The ID # field is filled in by the system with a sequential number to identify the action, but it can be edited.
- The Status field will be filled in once the record is saved with the status that the action currently has.
- The Responsible field is filled in with the data of the party responsible for the risk, which will also be responsible for the action, but they can be replaced with another responsible party.
- The Rescheduled and Actual sections will be available during the tracking and execution of the project.
- When the planning of the project is closed, the party responsible for the action will receive the Risk action execution to-do task.
9. After filling in the necessary fields, click on the button.
Conclusion
With risks linked to projects, we have a clearer view of the uncertainties involved, which makes it easier to plan actions that minimize negative impacts or boost positive effects. This contributes directly to the success and predictability of projects.