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SoftExpert FMEA Tasks

 

This content was generated by artificial intelligence. To request a review, please email documentacao_se@softexpert.com.

 

Prerequisite

  • Access to the Task Center.

 

Presentation

Tasks are records generated for users to perform specific actions. They are divided into two categories: Execution and Monitoring.

The follow-up tasks do not need to be performed by the user, although they are responsible for them.

The user needs to complete the execution tasks within a defined timeframe.

See details of the SoftExpert FMEA tasks below:

 

Execution tasks

Who receives Users defined as approvers of the action, according to the configuration made in the action's registration.
When After the action execution is complete, when the action approval option is enabled.
Purpose

To validate whether the action taken meets the proposed objective.

Ensure that actions are formally approved before closure.

Maintain traceability of the approval or rejection decision.
Action approval
Who receives Users who are members of any team within the FMEA data interest groups.
When Once the FMEA review is complete.
Purpose Confirmation from stakeholders that a new FMEA review has been approved.
Review knowledge
Who receives The user is designated as responsible for the action during the FMEA structure setup. If integration with SoftExpert Action Plan is enabled in the general parameters, this task will not be generated, as the actions will be managed by SoftExpert Action Plan.
When As soon as an action is included in the FMEA structure in question.
Purpose Execute the corrective/preventive actions that were associated with the FMEA.
Execution of action
Who receives The team responsible for the asset/item/process/project/object created from a family of FMEAs that has undergone review. The deadline for completing this task is defined in the General Parameters.
When Once the FMEA family review is finalized, all FMEAs created from that family will receive the item family revalidation task.
Purpose Please note that items created from an FMEA family need to be revalidated due to the item family revision.
FMEA family revalidation
Who receives The team responsible for the FMEA, whose asset/item/process/project/object has undergone review. The deadline for completing this task is defined in the General Parameters.
When Once the review of the asset/item/process/project/object is completed, a revalidation task will be generated for all FMEAs that have the asset/item/process/project/object associated with them.
Purpose Alert that FMEAs need to be revalidated due to the review of the asset/item/process/project/object.
FMEA Revalidation
Who receives

ISO9000 model:

  • Drafting/Consensus/Approval/Validation: users defined as participants in the review roadmap associated with the document; or users responsible for executing the activity of the process associated with the FMEA type. Remember that an FMEA can only be reviewed if the corresponding control has been configured in its type.
  • Closing: If the respective option is selected in the general parameters, the user who created the revision will receive this task. Otherwise, all users who have the "Review" control enabled in the document security will also receive it. This step will only be generated if it is configured that the revision closure will be manual in the FMEA type data screen.

Workflow: users defined as executors of the workflow activity. These users must have the "Review" control enabled in the document security settings.
When

ISO9000 model:

  • Development: when initiating a new review or when a participant rejects a review step. The developer must view the FMEA data and, if necessary, make the required changes.
  • Consensus, Approval, and Ratification: after the author releases their task. These steps are optional, and the responsible parties receive them in exactly this order. If there is no agreement on changes or if there are still observations to be made about the revision, criticisms can be recorded and sent to the author.
  • Closure: after the execution of the last review step, as defined in the script.

Workflow: when starting a new review and within the process flow, it's time for an activity to be executed.
Purpose Allow FMEAs registered in the system to be reviewed and closed, controlling changes and versions of the registered FMEAs.
FMEA Review

For more details on the review processes available in the system, click here.

For more details on the registration renewal process, click here.

 

Follow-up tasks

Who receives Team responsible for monitoring the FMEA.
When While the FMEA is under review.
Purpose Monitor the data from the FMEAs recorded in the system.
FMEA monitoring

 

Conclusion

These are the tasks for SoftExpert FMEA. They disappear from the task menu as they are executed or completed.

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Prerequisite Presentation Execution tasks Follow-up tasks Conclusion

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