Adding objects to the scope of a requirement audit
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This article is valid for the new Audit (AU001) unified menu in system version 3.0.
- Access the release notes for further details about the significant changes in the unification of the menu.
- Click here to access the documentation valid for the old audit execution menu.
Prerequisites
- Access to the Audit (AU001) menu.
- Audit created in the system, in the planning step.
- Depending on the objects enabled in the Category, the following records may be necessary:
- Process created in SoftExpert Process.
- Process activity created in SoftExpert Process.
- Department created in SoftExpert Administration.
- Control analysis created in SoftExpert Risk.
- Item created in SoftExpert PDM.
- Asset created in SoftExpert Asset.
- Supply created in SoftExpert Supply.
- Project created in SoftExpert Project.
Introduction
Once an audit is created in the system, while it is in the planning step, it is necessary to define its scope and associate the objects that will be audited.
The association of objects for the audit is enabled in the Allow auditing column, in the Scope tab of the audit category.
See how to associate the objects that will be audited:
Associating objects
1. Access the Audit (AU001) menu.
2. Locate the audit and right-click on it.
3. Click on the Open data option.
4. Select the Audit scope tab.
5. Click on the Objects tab.
6. In the Object field, associate the objects that will be audited:
Process
It is possible to associate the processes, created in SoftExpert Process, that will be audited.
Use the buttons available on the side toolbar:
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Click on this button; on the screen that will open, select the process and, if you want, a specific activity of this process for audit. |
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Click on this button to disassociate a process. |
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Click on this button to view the process data. |
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Click on this button to view the process flowchart. |
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Click on this button to view the process structure tree. |
Department
It is possible to associate the organization's departments, created in SoftExpert Administration, that will be audited.
Use the buttons available on the side toolbar:
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Click on this button to associate the department of the business unit that will be audited. |
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Click on this button to disassociate the department. |
Control
It is possible to associate the control analyses, created in SoftExpert Risk, that will be audited.
Use the buttons available on the side toolbar:
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Click on this button to associate the control analysis that will be audited. |
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Click on this button to associate an analysis via link. Refer to the SoftExpert Risk documentation for more details on this association type. |
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Click on this button to edit the control analysis data. The user must have "Edit" permission granted in the analysis data. Refer to the SoftExpert Risk documentation for more details. |
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Click on this button to delete the control analysis that will be audited. |
Follow the steps described below to associate the control analysis:
1. In the Control tab, click on the button.
2. On the screen that will open, use the search fields to locate and select the desired analysis.
3. With the analysis selected, click on the 
button.
Product
It is possible to associate the items, created in SoftExpert PDM, that will be audited.
Use the buttons available on the side toolbar:
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Click on this button to associate the item that will be audited. |
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Click on this button to disassociate the item. |
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Click on this button to view the item data. |
Asset
It is possible to associate the assets, created in SoftExpert Asset, that will be audited.
Use the buttons available on the side toolbar:
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Click on the arrow next to this button and select the desired option:
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Click on this button to disassociate the asset. |
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Click on this button to view the asset data. |
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Click on this button to open the asset event screen. This button will only be enabled if the event has been created in the item. |
Supply
It is possible to associate the supplies, created in SoftExpert Supply, that will be audited.
Use the buttons available on the side toolbar:
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Click on this button and select the desired option:
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Click on this button to disassociate a record. |
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Click on this button to view the record data. |
Project
It is possible to associate the projects, created in SoftExpert Project, that will be audited.
Use the buttons available on the side toolbar:
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Click on this button and select the desired option:
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Click on this button to disassociate the item. |
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Click on this button to view the item data. |
• The tabs available for object association varies according to the configuration applied to the audit category.
• Resources from other SoftExpert Suite solutions will only be available if the organization has an active license for the respective components.
7. After associating the objects, click on the Save button.
Closing the planning
After defining the scope with all requirements and objects that will be audited, it is necessary to end the planning and send the audit to the next steps.
1. Access the Audit (AU001) menu.
2. Locate the audit and right-click on it.
3. Select the Send to next step option and confirm the operation.
Conclusion
With the scope defined and the planning closed, the audit will move on to the next steps.
See how to execute a requirement audit.