Configuring submission reason
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Prerequisites
- Access the Settings menu > Reason for submission (AP055).
- Knowledge of the APQP/PPAP submission process adopted by the organization.
- Understanding the criteria that motivate the submission or resubmission of PPAPs to clients.
Presentation
The Reason for Submission is used to identify and justify why an APQP/PPAP is being submitted or resubmitted.
This information is essential to ensure clear communication with customers and stakeholders, as well as to guarantee compliance with regulatory requirements and specific demands, especially in the automotive industry.
Each APQP/PPAP can be associated with a pre-configured submission reason, allowing for standardization of records and better traceability of decisions related to the product approval process.
See below how to set up a reason for submission.
Configuring submission reason
1. Access the Settings menu > Reason for submission (AP055).
2. Click the Add button to create a new submission reason or select an existing record to edit.
3. Provide the record identification fields, such as:
- Identifier : code for the reason for submission.
- Name : A clear description of the reason for submission.
4. Configure the reason for submission according to the organization's process, considering situations such as:
- Initial submission;
- Design or process changes;
- Change of supplier, material or equipment;
- Revalidation through review of a customer item or requirement.
5. After completing the information, click the button 
to finalize the registration of the reason for submission.
- The registered submission reasons are available for selection during the planning or execution of the APQP/PPAP.
- The use of standardized accounting methods facilitates audits, historical analyses, and communication with clients.
- It is recommended to align the reasons for submission with applicable contractual and regulatory requirements.
Conclusion
Setting the reason for submission contributes to greater standardization, traceability, and transparency in the APQP/PPAP process.
With this registration properly defined, the system ensures that the reasons for submissions are recorded clearly and consistently, strengthening process governance and meeting customer requirements and applicable standards.